These terms are the agreement between you and SC Aquila for using MyClubBook, a web application that helps gyms and sports clubs keep track of their members, fees and schedule. By creating an account you accept them. Please read them together with our privacy policy; if anything is unclear, write to info@myclubbook.com.
Who we are
MyClubBook is operated by SC Aquila, Sofia, Bulgaria ("we", "us"). You can reach us at info@myclubbook.com.
Your account
You must be at least 18 years old and able to enter into a contract to create an account. If you use MyClubBook on behalf of a club, you confirm that you are allowed to act for it.
Each account is for one person. Give accurate details, keep your password to yourself and tell us at info@myclubbook.com if you think someone else has used your account. You are responsible for what is done through your account.
Clubs and staff
The person who creates a club becomes its owner. The owner decides who else gets access and with which role: managers can change the club's data, coaches can read it and record payments. The owner is responsible for keeping that list up to date and for removing people who should no longer have access.
A club can have more than one owner. If the only owner wants to delete their account while other staff remain, they must transfer ownership first.
Your club's data
The data a club enters (members, payments, income and expenses, schedule, notes, photos) belongs to the club. We claim no rights over it beyond what we need to store it, show it to the club's staff and keep the service running.
The club is responsible for its data: that it has a lawful basis to keep it, that it has informed its members (and the parents or guardians of members under 18), and that the data is accurate. Do not upload data you have no right to use.
Owners and managers can export the club's members and payments at any time. We recommend keeping your own copies.
Processing personal data for clubs
For the personal data a club keeps about its members, the club is the controller and we are its processor. This section, together with the privacy policy, forms the data processing agreement between the club and us under Article 28 of the GDPR.
We process the data only to provide MyClubBook to the club and only on its instructions, which it gives by using the application. Everyone who works on MyClubBook for us is bound to confidentiality. We protect the data with the measures described in the privacy policy.
We use the sub-processors named in the privacy policy (Cloudflare for hosting and storage, Resend for email). We will announce any new sub-processor at least 30 days in advance so the club can object or leave.
We will help the club answer requests from its members exercising their rights, tell the club without undue delay about any personal data breach affecting its data, and give the club the information it reasonably needs to show that these obligations are met.
When a club is deleted, its data is deleted at once and disappears from backups when they are overwritten, within 30 days.
Acceptable use
Do not use MyClubBook to break the law or to store content that is unlawful or infringes someone else's rights. Do not try to reach other clubs' data, test or bypass our security, overload the service, collect data from it by automated means or resell access to it.
If you find a security problem, please tell us at info@myclubbook.com instead of exploiting it.
Price
MyClubBook is free for now. If we introduce paid plans in the future, we will tell club owners at least 30 days in advance, and nothing will be charged until the owner agrees to it.
The service
We work to keep MyClubBook available and your data safe, but we provide it as it is and cannot promise that it will always be available, error-free or suitable for a particular purpose. We may change, add or remove features; if we remove something important, we will tell you in advance where we can.
MyClubBook helps you keep track of fees and club finances. It is not accounting or tax software, and its records do not replace the books or documents the law requires your club to keep.
Liability
As far as the law allows, we are not liable for indirect or consequential loss, such as lost income, or for lost data that you could have restored from an export, and our total liability to you is limited to the amounts you paid us for MyClubBook in the 12 months before the claim or 100 euros, whichever is higher.
Nothing in these terms limits liability for damage caused intentionally or through gross negligence, or any other liability that cannot be limited by law, and nothing affects your mandatory rights as a consumer.
Ending the agreement
You can stop using MyClubBook at any time by deleting your account on the Profile page. A club owner can delete the club in its settings, which removes all its data.
We may suspend or close an account or club that seriously or repeatedly breaks these terms. Unless the matter is urgent or the law prevents it, we will tell you first and give you a chance to fix the problem and to export your data.
If we decide to shut MyClubBook down, we will tell club owners at least 60 days in advance so they can export their data.
Changes to these terms
We may update these terms. For important changes we will tell you by email or in the application at least 30 days before they apply. If you keep using MyClubBook after that, the new terms apply; if you do not agree, you can delete your account before then.
Law and disputes
These terms are governed by the law of the Republic of Bulgaria. Disputes will be decided by the competent courts in Sofia, unless the law gives you as a consumer the right to go to the courts where you live. Please write to us first; most problems can be solved that way.